About NAC Foreign Extension Inc.

NAC Foreign Extension Inc., the overseas missionary arm of The New Apostolic Church Canada, has an extensive overseas missionary program carried out through the generous support of its members. The scope of the missionary work conducted under the registered Canadian charity NAC Foreign Extension extends to the continents of Africa and Asia. Canadian missionaries travel to developing nations lending expertise to local church building projects, bible distribution, local minister training and development. Through NAC Foreign Extension, New Apostolic Church Canada supports missionary work in Central African Republic, Chad, Republic of Congo, Rwanda, Bangladesh, Cambodia, India, Nepal, Pakistan and Sri Lanka.

Financial aid is provided to support local charitable initiatives. NAC Foreign Extension also directs financial assistance to local aid agencies responding to catastrophic events or natural disasters.

Job Overview:

We are seeking a highly organized and detail-oriented Operations Co-ordinator to facilitate seamless communication, operations, and reporting between The NAC Foreign Extension Inc. and our partner countries. This role is critical in ensuring the smooth administration of international offices by managing approvals, tracking financials, coordinating travel, and assisting with human resources and operational challenges.

This position requires strong organizational skills, problem-solving abilities, and a keen eye for financial and operational details. The successful candidate must be comfortable with international travel, have a strong command of MS Office, and possess fluency in English. 

Operational Coordination:

o Schedule and facilitate virtual meetings with country offices to ensure smooth administrative operations.

o Assist in resolving operational challenges faced by international administration offices.

o Proactively identify control deficiencies and make recommendations that protect the organizations’ assets and/or enhance efficiency 

o Knowledge of business or accounting practices in Asia and/or Africa

Approval & Tracking:

o Process, track, and record approvals between The NAC Foreign Extension Inc and partner countries.

Travel Coordination:

o Plan, arrange, schedule, and budget Canadian visits to partner countries.

o Coordinate and assist with travel funding and logistics as required.

Financial Coordination:

o Audit funding requests from country offices.

o Track funding against budgets and report on variances.

o Verify and obtain approvals for funding disbursements.

o Calculate required funds and prepare banking documents.

o Code and post financial activities into The NACF accounting software (MS Great Plains).

Reporting & Compliance:

o Track, audit, and review monthly reports from country offices, including:

Receipt and Disbursement Reports

Bank Statements & Reconciliation Reports

Construction Plan Reports

Statistical Reports

o Compare country reports with corporate reports for accuracy.

o Prepare quarterly summary reports for executive review.

International Travel:

o Have a valid international travel document

o Have experience in international travel 

o Travel to country offices at least four times per year for approximately 2-3 weeks per trip (totaling 8-12 weeks annually).

o Internal country travel (i.e. outside main cities) to physically visit, confirm and inspect construction sites, church buildings, etc. 

Ad Hoc Duties:

o Provide support in HR, operations, and other administrative tasks as needed.

o Prepare additional reports as required.

o Other duties as assigned. 

o University degree and/or a professional designation.

o Technical Skills.

o Minimum 4 years experience in business or accounting field.

o Strong working knowledge of Microsoft Office, particularly Excel.

o Experience with financial tracking and accounting software is a benefit.

o Strong problem-solving abilities.

o Excellent communication and interpersonal skills.

o Detail-oriented with strong organizational capabilities.

o Fluency in French (spoken and written) is a not required, but is an asset

This role offers an exciting opportunity to contribute to a mission-driven organization with a global impact. If you are a proactive and detail-oriented professional with a passion for operations and international coordination, we encourage you to apply!

NAC Foreign Extension Inc. is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on citizenship, age, family status, race, sex (including pregnancy), creed, sexual orientation, gender identity, gender expression, place of origin, disability, or any other protected characteristic as outlined by the Ontario Human Rights Code.

NAC Foreign Extension Inc. welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you require a disability related accommodation during the application process under the Accessibility for Ontarians with Disabilities Act (AODA) please reach out to the job poster.

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