Administrative Coordinator

Guelph, Ontario, Canada .
contract . January 16, 2026

Description

Administrative Coordinator

Royal CIty Nursery is seeking a practical get-it-done person with retail administration experience to keep our garden centre and office running smoothly.

As our Administrative Coordinator you are invited to join our team on a contract basis liaising with multiple departments to ensure day to day activities and office tasks are complete. This isn' t a corporate role; you will be doing the work, solving problems and helping the team succeed every day. Overall responsibilities include administrative support of the ownership, product receiving, creation of labels, creating and refining process’ surrounding data entry, analysis and digital experiences.

If you excel in organization, communication, and problem-solving, this is your chance to make a big impact.

This role is a temporary 12-month maternity leave coverage, with flexible hours, starting with 3 to 4 days per week in January and moving to full-time hours starting in the middle to end of February. For the right applicant, there is a potential to extend the contract beyond 12 months.

What you will do:

Administrative support of the ownership, bookkeeper and department supervisors including assistance with A/P, A/R, and sales reports.
Maintaining digital process’ for company growth
Mentor and teach digital process as required
The assembly of hours for Payroll
Reconciling invoices and statements to ensure proper pricing
IT support of RCN’s computer network
Data entry, including: receiving of products, management and maintenance of SKU file, inventory entry and completion
Maintaining company correspondence through digital and personal means
Maintain company intranet website (Groupspace)
Update, manage and maintain company records and filing as necessary
Oversee the purchasing and restocking of office supplies and services
Create signs and print labels and tags
Answering the phone and other client services
Capacity to creatively answer any request from customers and employees
Show diplomacy, empathy and creativity to manage difficult situations
Other tasks as required for the safe and efficient running of the Company

What you will bring:

Experience:

Excellent communication and deductive reasoning skills (both written and verbal)
Excellent Computer skills, including MS word, Excel, and Google equivalents
Previous experience working with the back end of a POS system
Ability to work independently and part of a team
Possess a high level of autonomy, professionalism, and discretion
Multi-tasked oriented in a fast-paced environment
Adaptability and flexibility to adjust priorities within a fast paced, active environment

Skills & Traits

Excellent client service focus and attention to detail
Strong leadership and mentoring skills to assist and teach multiple employees at a time
Solid financial knowledge and background
Commitment to organization
Excellent analytical and organizational skills.

Physical and Working Environment Requirements:

Ability to stand, walk, and sit for extended periods.
Comfortable working on a variety of surfaces
Comfortable working in a variety of seasonal environments (the greenhouse can be hot in the summer and cool in the winter).
First Aid Training (preferred).

Ready to Join the Team?

If you’re excited to work in a department that thrives on creativity, teamwork, and excellence, we’d love to hear from you! Apply now and let’s grow something amazing together at Royal City Nursery.

We are an equal opportunity employer. In accordance with AODA (Accessibility for Ontarians with Disabilities Act, 2005), Royal City Nursery will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If you require disability – related accommodations, please inform the Human Resources (HR) staff. All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Job Type: Full-time, Fixed term contract

Contract length: 12 months

Pay: CA$24.00 - CA$26.00 per hour

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Compensation

$24.00 - $26.00 per hour

Know someone who would be a perfect fit? Let them know!