Our client, Electrical and Electronic Controls (EEC) is looking for an Accounting Assistant. The Accounting Assistant provides clerical and financial support to the Controller and accounting team. The role coordinates accounts receivable collections, processes and posts customer payments, supports accounts payable activities, completes credit card and account reconciliations, and responds to customer and vendor inquiries. The successful candidate will maintain accurate records, resolve account discrepancies, and help ensure timely, efficient accounting operations.

·        Answer incoming telephone calls and direct inquiries appropriately.

·        Provide customers with billing information and account support.

·        Process and post customer payments, including researching and applying unapplied payments.

·        Process customer account applications and complete credit checks.

·        Conduct accounts receivable collections to support prompt payment of invoices owing to EEC.

·        Review accounting inboxes and ensure messages are answered, assigned, or resolved promptly.

·        Review margin reports and investigate discrepancies as required.

·        Process Visa and Mastercard transfers and monthly customer credit card transactions.

·        Review general ledger offset accounts and complete assigned reconciliation tasks.

·        Review sales orders for invoicing and follow up on outstanding items.

·        Review return merchandise authorizations and coordinate required follow-up.

·        Review open purchase orders to identify items ready to be billed.

·        Process courier bills, standalone vendor invoices, and purchase-order vendor invoices in Dokka.

·        Verify freight costs against freight charges billed to customers.

·        Maintain customer credit balances and resolve account irregularities.

·        Review accounts receivable reports and prepare monthly customer statements.

·        Review vendor statements and investigate discrepancies or missing invoices.

·        Provide accounts payable support and maintain accurate vendor correspondence.

·        Perform other related duties as assigned.

·        Strong customer-service orientation and professional communication skills.

·        Excellent attention to detail, accuracy, and quality.

·        Sound problem-solving and reconciliation skills.

·        Ability to organize competing priorities and meet deadlines in a fast-paced environment.

·        Ability to work independently and collaboratively as part of a team.

·        Dependable, accountable, and able to follow tasks through to completion.

·        Sound judgment, discretion, ethics, and integrity when handling confidential financial information.

·        Resilience and the ability to remain effective during periods of high workload.

·        Good working knowledge of accounts receivable, accounts payable, and general ledger processes.

·        Comfort using accounting software, Microsoft Office applications, and digital document-processing systems.

·        Post-secondary coursework, diploma, or certificate in accounting, bookkeeping, business administration, or a related field is preferred.

·        Previous experience in an accounting assistant, accounts receivable, accounts payable, bookkeeping, or administrative finance role is preferred.

·        Experience processing payments, reconciling accounts, reviewing statements, and resolving customer or vendor discrepancies is an asset.

·        Proficiency with Microsoft Excel, Outlook, and accounting or enterprise resource planning software is preferred.

·        Experience with Dokka or a comparable invoice-processing platform is an asset.